Background
BALBBIYS Trading PLC is established by the Information and Records Management professionals who have a rich experience in national and international wide. BALBBIYS endeavour the development of good record-keeping system and make ensure that records and information documenting evidence of institution’s transactions are properly created/ captured, managed and short-term value is timely and properly disposed of.
Our Mission
BALBBIYS is committed records with enduring value are identified and properly preserved for access and use, and vital records are identified and protected for enduring value as well as the reduction or mitigation of risk.
Our Vision
BALBBIYS endeavour the development of good recordkeeping system and make ensure that records and information documenting evidence of institution’s transactions are properly created/ captured, managed and short-term value is timely and properly disposed of.
Digital Transformation
Reduction of Paper Records and Business Continuity
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Digital records can be stored on electronic storage devices
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Reduce the need for physical space
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Promoting strategies for vital records protection
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Move premises or as part of a disaster mitigation strategy
Enhance Access and a better Information Sharing
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Improves information sharing by allowing access to digital information on web sites, records and systems
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Allowing efficient dissemination of information through email and other forms of communication.
Protection and Archival Preservation
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Digitization offers a strategy for long-term preservation of archival records by reducing handling of original hard copy archives,
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Improving access to archives by making digital archives available through databases, websites and via email
Our Services
01
Record Keeping Systems
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Manage the complete life cycle of your documents
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Offers highly secure document storage solutions, while allowing you immediate electronic and physical access to your documents
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Design Filing System and implement a specialized system for managing records and Information so that clients can focus on their core business, and save time and money by managing their records.
02
Record Management Project
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Provide guidance in the ultimate disposition of obsolete records, Retention and Disposal Schedule Development
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Design Documents and Record-keeping system including the setting up policies and standards
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Provide guidance in the ultimate disposition of obsolete records, Retention and Disposal Schedule Development
03
Paperless Office enviroment / Smart office
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Professional Consultation for the transformation and preparation of paperless Office environment
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Develop the ECM solution and Electronic Document Management System which includes configurations of recordkeeping system, file plans, user access mapping and installation of client computers;
04
EDMF
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Provide Digital projects: Records Digital transformation, including metadata creation, digitization and capturing of records into the recordkeeping system
Benefits of paperless office
In a paperless environment you can easily store documents e.g. reports, faxes, invoices, letters, etc. in electronic Forms in a centralized data/records center thus, eliminating the need for cumbersome Physical files. Once you begin implementing the paperless office, you can improve the organization’s speed, security, accuracy, and ease of document retrieval, along with eliminating the need for additional physical storage space for department files.
These are what some businesses have benefitted while going paperless:
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Reduced cost and quicker access to information
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More physical space
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Access anywhere, anytime and much quicker
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Less paper in
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Less temporary paper
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Less paper out
“Going paperless” can save money, boost productivity, save space, make documentation and information sharing easier, keep personal information more secure, and make an eco-friendly office. The concept can also be extended to communications outside the office.